Privacy Policy

How we collect, use and protect your data when you use Swift VAT Pro.

Swift VAT Pro ("we", "us", "our") is committed to protecting your privacy. This policy explains what personal data we collect when you use our Making Tax Digital (MTD) VAT software and website at https://www.swiftvatpro.co.uk, why we collect it, and how we keep it safe.

Swift VAT Pro is a trading name of Swift Catalyst Ltd, a company registered in England and Wales (company number 17130521), registered office 4 Birkshead Drive, Bradford, BD15 0FD.

What personal data we collect

We only collect the information we need to provide our VAT filing service:

Account details - your name, email address, telephone number and password when you register.
Business & VAT information - VAT registration number(s), company details and the VAT return figures you submit to HMRC through the software.
HMRC connection data - the secure authorisation token created when you connect your account to HMRC's Making Tax Digital service. We never see or store your HMRC Government Gateway password.
Payment information - subscription payments are processed securely by Stripe. We do not store your full card details on our servers.
Usage & technical data - IP address, browser type and pages visited, collected via cookies and server logs to keep the service secure and reliable.

Why we collect it and our legal basis

To provide the service you have signed up for - preparing and submitting VAT returns to HMRC (performance of a contract).
To meet legal and regulatory obligations, including HMRC's MTD requirements (legal obligation).
To secure, maintain and improve the platform and provide support (legitimate interests).
To contact you about your account, service updates and, where you have agreed, relevant product information (consent / legitimate interests).

How we share your data

We do not sell your personal data. We share it only where necessary to run the service:

HMRC - VAT return data you choose to submit, via the official Making Tax Digital API.
Stripe - to process subscription payments.
Service providers who host and support our infrastructure, under strict confidentiality.
Authorities where we are required to do so by law.

Cookies

We use essential cookies to keep you logged in and to keep the service secure, and analytics cookies to understand how the site is used. You can control cookies through your browser settings; disabling essential cookies may stop parts of the service from working.

How long we keep your data

We keep your account and VAT data for as long as your account is active and as required to meet legal and tax record-keeping obligations. When you close your account, your data is removed in line with our Terms and Conditions and applicable law.

Your rights

Under UK data protection law you have the right to access, correct, delete or restrict the use of your personal data, to object to certain processing, and to data portability. To exercise any of these rights, contact us at info@swiftvatpro.co.uk. You also have the right to complain to the Information Commissioner's Office (ICO).

Security

We follow good industry practice to protect your data, including encryption in transit, two-factor authentication and access controls. No system is completely secure, so we also ask you to keep your login details confidential.

Contact us

If you have any questions about this Privacy Policy or how we handle your data, email info@swiftvatpro.co.uk or write to Swift Catalyst Ltd, 4 Birkshead Drive, Bradford, BD15 0FD.

This policy may be updated from time to time. Please check this page for the latest version.